Purchase Management Software

RVX Manager provides a complete Purchase Management module which enables you to create and track your purchase orders, to control the process of reception / invoicing of products (with the ability to manage reception / billing partial) financial and accounting providers.

Functionalities

• tracking and processing of suppliers orders and orders in progress
• products reception, checking stock and uninvoiced stocks
• invoicing based on orders and purchase receipts
• purchase payment and financial records
• acquisitions reporting period, warehouses, centers, agents, category, manufacturer

Purchase Orders

Purchase orders from suppliers are designed in order to purchase only the products available in stock. After the supplier confirms the availability of the ordered products, the purchase order is validated. Once the order is confirmed, the stock is put on pending and and receipt estimation dates are booked.

Purchase Receipts

The confirmations of orders can be partially or entirely delivered by generating the purchase receipt. Before delivery, the quantity ordered can be verified with the existing stock.

The delivery process may include several undelivered orders for the same supplier. After the process of delivery the warehouse stock is decreased and order status is changed into “received”.

Purchase receipts can be entered independently of purchase orders. Purchase receipts directly affect the stock of the associated warehouse and awaits for the invoicing process.

Purchase Invoices

Purchase invoices can be entered manually or automatically generated from the purchase order or purchase receipt.

The confirmed orders can be partially or fully invoiced by generating purchase invoices. The invoicing process can include multiple uninvoiced orders for the same partner. After you validate the invoice, the purchase order status is changed into “invoiced”.

If the delivery of goods is based on purchase receipts, the invoicing process provides a clear management of the stock invoiced and allows you to generate only one invoice.

Purchase Payments

Purchase payments are recorded in a money register of the correspondent payment account and payment type. Purchase payments may be assigned to one or more invoices. The procedure for assigning the amount is automatically issued considering the due date, but the distribution of the amounts on invoices can be also made manually.

If there is no issued invoice, the payment can be recorded unassigned. RVX Manager provides an automatic procedure for assigning payments for one or all your suppliers. This procedure automatically turns off the unassigned payments in chronological order of due dates.

You can check in real time, a supplier balance, invoice and payments history, unpaid invoices and aging reports.